Leave Module User Guide

Leave Module – Apply Leave (ESS)

📌 Overview

The Leave module allows employees to:

• Apply for leave
• View leave balances and status
• Track approval progress

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📍 Access

ESS > Leave > Apply Leave

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🧭 Step-by-Step Guide

1. Navigate to Apply Leave

• Go to Leave module
• Click on Apply Leave

👉[Insert Screen Capture – Apply Leave Entry Page]

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2. Select Leave Details

• Select Leave Type
• Enter:
  • Leave Start Date
  • Leave End Date

👉[Insert Screen Capture – Leave Date Selection]

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3. Calculate Leave Duration

• Click Calculate Days
• System will auto-calculate based on:
  • Work schedule
  • Leave settings

👉[Insert Screen Capture – Calculate Days Button & Result]

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4. Complete Mandatory Fields

• Fill in required fields (marked with *), such as:
  • Reason / Remarks (if required)
  • Supporting fields based on leave type

👉[Insert Screen Capture – Mandatory Fields Highlight]

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5. (Optional) Upload Attachment

• Upload supporting documents if required (e.g., MC, supporting docs)

👉[Insert Screen Capture – Attachment Upload Section]

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6. Submit Leave Application

• Click:
  • Submit → sends for approval
  • Save Draft → save and complete later

👉[Insert Screen Capture – Submit / Save Draft Buttons]

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🔄 What Happens Next

• System triggers leave workflow approval
• Status will be:
  • Pending
  • Approved
  • Rejected

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📊 Viewing Leave Status

To check balance and history:

📍 Access

ESS > Leave > Leave Status

👉[Insert Screen Capture – Leave Status Overview]

You can view:

• Leave balance
• Carry forward
• Pending approvals
• Leave taken

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⚠️ Key Notes

• Leave application must follow:
  • Apply Before / After rules
  • Leave eligibility settings [Leave Modu...Guide V3.0 | PDF]
• Leave calculation depends on:
  • Working days / calendar days settings [Leave Modu...Guide V3.0 | PDF]
• Availability may differ based on:
  • Employee range
  • Leave type configuration [Leave Modu...Guide V3.0 | PDF]